[Your Name/Organization’s Name] AI Policy

1. Introduction

This document is here to help us use AI responsibly and ethically, and to inform you of how we do that. If you have any questions about it, please contact _________________.

2. Guiding Principles

Transparency:

Everyone should know when, why, and how AI is implemented. When we use AI, we will make sure that people know they are interacting with AI by _______________ (e.g., “providing clear labels,” “offering explanations,” “showing how decisions are made”). We chose to use ______________ (name of AI app or company) because _______________ (reasoning). By extension, their policies on data collection, training, and other ethical issues, linked here (linked), also apply to our projects.

Fairness:

AI should treat everyone equally. We will _____________ (e.g. “periodically audit data and instructions, hire third-party auditors”) in order to check our AI systems to ensure they do not unfairly discriminate based on _______________ (e.g., “race,” “gender,” “age,” “income level”). If we find potential bias, we will _______________ (e.g., “fix it immediately by… ,” “adjust our data and retest,” “consult with experts”). If you find our system to create or perpetuate biases when you use it, please contact _________________.

Accountability:

Someone must be responsible for the AI we use. The person/team in charge of our AI systems is _______________ (e.g., “the project manager,” “our tech team,” “an external advisor”), reachable at ______________(e.g. email address or phone). They are tasked with ensuring that AI is used ethically and will review any complaints or issues, including those that threaten individuals, groups, or the environment.

Environmentalism:

AI projects require substantial computing power and hardware, the use and creation of which can tax electrical grids and harm the environment. We acknowledge this environmental impact, and believe our mission of ________________ (purpose of project) justifies the demands we put on the environment because ____________________________ (tailored to your own mission). We also pledge to ____________________ (e.g., “monitor our carbon footprint,” “make yearly donations to environmental advocacy groups,” “offer _____ percent discounts to zero-waste, anti-consumption, and B-corp business clients”).

Privacy:

We care about privacy. Before we collect data to use in AI, we will ask for _______________ (e.g., “clear permission,” “explicit user consent,” “parental consent if under 18”). We will also make sure that the data collected from users is _______________ (e.g., “secure,” “anonymized,” “only used for the intended purpose”). Please remember, though, that our projects are powered by _____________ AI technologies, and they have their own privacy policies that apply here too. You can review their privacy policy at (link to policy).

Safety:

AI should be safe for everyone. We will test our AI systems to ensure they are _______________ (e.g., “reliable,” “free from errors,” “safe for all users”) by _________________ (name testing protocols). If something goes wrong, we will _______________ (e.g., “fix it quickly,” “pause the AI,” “inform users right away,” “publicly document the issue and all relevant updates on our website”).

3. How We Will Implement This Policy

Review: We will review our AI systems every _______________ (e.g., “month,” “quarter,” “year”) to ensure they meet our ethical standards.

Feedback: Users can give us feedback on our AI by _______________ (e.g., “emailing us,” “filling out an anonymous form,” “calling us at _____,” “tagging us on social media @________”).

Improvements: If users find a problem with our AI, we will _______________ (e.g., “address it within 24 hours,” “update our policy,” “make the necessary changes,” “publicly document the issue and all relevant updates on our website”).

4. Conclusion

By filling out this policy, we commit to using AI in a way that is _______________ (e.g., “fair,” “transparent,” “safe for everyone”). Thank you for helping us create a responsible and ethical AI environment!

[Your Signature/Organization’s Signature]

Date: _______________