Training Modules
Generate Report in Department Center
The Department Center is found in Faculty Self Service in WISER but is available to staff users authorized by the Student Records data custodian in the Registrar’s Office.
Using the criteria available to you in the Department Center, you may create email distribution lists for selected groups of students or generate various reports for your program or department, including the Schedule of Classes.
Step 1– Click on:
- Navigator
- Menu
- Self Service
- Faculty Center
- My Schedule
- Department Center Tab
The email students tab is by default. Four additional tabs are available to you: student reports, class reports, schedule of classes, class roster.
Be sure that you are abiding by FERPA regulations by reviewing the FERPA UMass Guidelines provided through a link in the upper right corner of the page. Note that you may have to experiment with the criteria in the reports to obtain the correct results.
Step 2 – Select Emails from Students
This option allows you to select a group of students and send an email to their campus email addresses.
- Click on Field Definitions to describe the data fields available.
- Click on Sample Entries for examples of common selection criteria.
- Click Return to go back to the email students tab.
Select among the criteria shown, based on Career, Program/Plan, etc. To select a valid value, click on the magnifying glass, then click on the appropriate value.
Click to expand the Optional Student Data, Optional Term Data and Optional Enrollment Data.
Select the criteria you want. Note that under Optional Enrollment Data you are required to enter a term.
Step 3– Search by Criteria
When you have specified all the criteria you need, click “Fetch” in the top right section of the page.
Scroll to the bottom of the page to review the list of students matching your criteria.
Step 4 – Click on:
Click the checkboxes to the left of the students to choose specific students or click the Notify All button to email all listed students A new page will open with the selected students’ email addresses in the BBC field.
Step 5 – Enter Any Messages
Enter your message in the Message Text field. If you wish to attach one or more files to the message.
- Click Add
- Click Browse to locate your file.
- Double-click on the file to select it.
- Click Upload.
- To repeat the process, click Add Another Attachment.
- Click “Send Notification“
A message will appear confirming that the message has been sent.
〉Click the Return to Email Student in Plans, Subplans, Groups, etc. to return to the Department Center.
Step 6 – Find Student Report:
- Click on the “Student Reports” tab.
- Select the criteria for your report.
The Report tab will display this information.
Step 7 – Select Report Option
Select whether you want your report sorted by Name, or by Student ID, or by Program code and then name, or by Program code, then Plan, then Name.
Step 8 – Get Report in PDF
Select the report you want in the Report Inventory. Just Click on “Fetch“
You will see a message indicating that the report will be emailed to you. Click OK.
You will receive an email with the report attached as a PDF file.
Step 9 – Class Report
This option allows you to generate a report listing students and other data for a specified class or group of classes.
- Click on the class reports tab.
- Select the criteria you want.
- Note that under Criteria based on classes you must enter a term.
- Select the sort option.
- Click to select Class List – Basic in the Report Inventory.
- Click “Fetch“
You will see a message indicating that the report will be emailed to you. Click OK. The report will be a PDF email attachment.
Step 10 – Schedule of Classes
This option allows you to generate a class schedule report.
〉Click on the schedule of classes tab.
〉Select the report criteria.
Note that some values will appear by default and should not be changed:
〉Schedule Print
〉Print Instructor in Schedule
〉Class Status
〉Report Options
If there should be no default values in these fields, please enter the following:
〉Click on “Fetch“
You will see a message indicating that the report will be emailed to you. Click OK. You will receive an email with the report attached as a PDF file.
Note: If you would also like to open the report in Excel, under Report Options click Include .CSV Files.
Step 11– “Generate Class Roster”
This option allows you to generate class rosters.
〉Click on the class roster tab.
〉Enter the Term, Session, and Sort Option.
Under Select Any of the Following, specify Academic Organization and/or Subject Area and/or a Class Nbr for a specific class section.
Indicate whether you want enrolled students and/or dropped students and/or waitlisted students to appear in the report.
To obtain a class roster for more than one set of criteria, click on the + and fill in another set of criteria.
〉Click on “Fetch“
To obtain a class roster for more than one set of criteria, click on the + and fill in another set of criteria. The report will be a PDF email attachment.